Attenders are listed in the paper Minute Book. Minutes are
presented newest-first.
8 in attendance
1. The meeting opened with silent worship.
2. Treasurer’s Report:
Money
Market = $2998.10
Operating
fund = $753.36
Ministry
balance = $47.45
Total =
$3798.91
3. Request from the Martin Luther King Celebration Committee to fund their annual event was approved in the amount of $50.
4. Life of the Meeting will be held on December 16 (Friday) at 6:00 PM at Dawn’s home. Her address is 14B Canary Road in Carbondale. Tom Leverett will be in town for Noah’s graduation and can attend.
5. Two queries were posed for consideration about our meeting space.
-- What choice of worship space is the meeting called or led to
make?
-- In what ways does this choice serve the future interest of the
meeting community?
In response, people spoke from the silence. Dawn read an email from Jill responding that she would be standing aside on the decision. The following minute was approved:
We will hold onto the idea that there is pain within our meeting. And we can do that healing in any space we are in. If we are walking on broken glass, it is not just on the path but it is in our hearts. We have to bring this understanding with us wherever we move.
Given that understanding, with our eyes open, we will move to begin meeting at the Dayemi Family Center beginning on the second Sunday in December (Dec 11). We will make our December payment of rent plus donation to Gaia House. The clerk will notify Gaia House Director and Board of our decision.
6. Our final meeting at Gaia House will be held on December 4th
with a potluck and ritual of farewell. All attenders and members
will be invited to join us.
8 in attendance
1. The meeting opened with silent worship.
2. Treasurer’s Report:
Ministry
balance = $37.47
Operating
fund = $588.36
Money
Market = $2987.59
Total =
$3613.42
3) Ministry Report: Maurine requested an updated travel minute. The current one is dated 3/8/15. She requested a meeting of the Anchor Committee after which a minute can be brought forward for discernment at a meeting for business.
4) The next Life of the Meeting is scheduled for November 4th (Friday) at 6:00 PM at Maurine’s apartment.
5) The Margie Parker Teach-in for Peace is scheduled for 7:00 PM November 3rd at the SIU Law School. SIQM is a co-sponsor of the event. The featured speaker is Medea Benjamin, co-founder of Code Pink.
6) A meeting for worship space "test worship" will be held on November 6th at the Dayemi Family Center on Sunday, November 6th followed by a simple potluck with finger foods. Please bring paper plates and serving utensils. The center is located at 214 E. Jackson Street in Carbondale.
7) Our clerk asked those present for a "pulse" for the unity of the meeting moving toward a new location for our meeting. In other words, asking people to express how they are feeling toward moving our meeting space. (responses were not recorded)
8) Gaia House Stakeholders Meeting report: Kathy and Dawn attended a meeting of stakeholders on October 8th. It was announced that Treesong, the current director, will be leaving the position as of the end of December 2016. No new director has been appointed. Dawn stated that she announced that SIQM is considering moving to a new location. She thanked Board President Ross Bauer for his hospitality in making our meeting space welcoming.
9) Katie stated that she will be adding our meeting directory to the new QuakerCloud website with log-in capacity for our members.
10) The meeting ended with silence.
9 in attendance
Guest: Treesong, director of Gaia House
The meeting opened and closed with silence.
1. November treasurer’s report was presented by
Tom Hensold and approved. October report also was approved.
Summary statement:
Operating
$430.76
Sufferings fund
00.00
Ministry fund
217.24
Checking
648.00
Money market
3181.80
Grand
Total
$3829.80
2. Summary of discussion regarding potential
rent increase (see attached statement provided by Treesong). Jill
reviewed SIQM’s donor history and rental agreements since the
1990’s. In the current request for additional rent, the donations
and monthly rent have been conflated not separated. She felt
this was not a fair assessment of our rental agreement. Commentary
was offered on a number of conflicts between GH and SIQM over the
displacement of the Fox Den upstairs, poor communication between
the two groups and the lack of repairs to the building.
Treesong described the current GH budget situation and reported
that in January he would be working only half time as director in
order to save money. He covers the bookkeeping function currently.
Volunteers from the other groups that use the building will cover
the vacated office hours. There is no budgeted amount for repairs
to the building and the women’s bathroom is not fully functioning.
A description of current program activities was requested by Jill
and should be submitted in printed form to the business meeting.
Minute: We are not yet prepared to make a decision about the
rent increase request based on our need for more time to discern
our meeting space needs. We appreciate Treesong’s commitment to
ask the Gaia House board for an extension on our current rent
agreement until we have reached a decision.
The Quakers are considering finding another meeting place and will
hold two discernment discussions on 12/6 and 12/13. It was
agreed that the minutes of the Gaia House board and SIQM will be
shared electronically.
3. Noah requested a clearness committee for
discernment of his future before Christmas break (12/17). He will
send a statement about his need to Dawn with potential persons who
could serve on his committee.
5 in attendance.
1. The meeting opened with a brief period of silence.
2. Treasurer’s Report
Tom will send the Church Mutual Insurance payment of about $300.
The annual donation to Good Samaritan House has been paid.
Balances: Operating Fund = $227.96 Ministry Fund =
$286
The treasurer is authorized to move funds from the Money Market
account to operations if needed to cover a shortfall in funds.
Treasurer’s reports from May, June, July and August were all
accepted.
3. Ministry updates
Maurine’s Anchor Committee met at Morris Library in July. They
agreed to support, at least for one year, her “ministry of
writing’” book project about Quaker Millennials. The initial fee
of $99 to set up a Weebly account for her book blog was approved
for reimbursal. www.newchildrenoflight.weebly.com
Maurine updated the meeting on her recent ministry actions and
proposed travel for the fall on behalf of ILYM as an adjunct
traveling minister. If called upon, the ILYM Ministry and
Advancement budget will fund her transportation.
A letter was read from St. Louis Meeting reflecting on a May visit
by Maurine to lead their annual retreat.
Next meeting of the Anchor Committee will be August 30 after
meeting for worship at Gaia House. Members of the committee are
Dawn and Jill.
Note: The Anchor Committee also discussed the issue of Gaia House
as a meeting place and agreed to take up the matter when Michael
and Ginny return in the fall.
4. Blue River Quarterly Meeting September 18-20 at
Dubois Center, Dubois IL.
SIQM Friends are invited to participate in this weekend
recreational event. There will also be a business session. It was
proposed by Maurine that our meeting raise some queries or prepare
a minute for consideration on Gender Acceptance. This is a rising
concern at the yearly meeting level, and we have been asked to
respond. Since many Adult Young Friends and teens will be on hand
at BRQ, this would be a time for their voices to be heard on this
important subject.
5. Minute was approved : We have scheduled a Life of the
Meeting for Friday, September 4th with attention to discuss gender
acceptance for a potential minute or query to be submitted to the
business meeting at Blue River Quarterly. Young adult members will
be especially invited.
Life of the Meeting: September 4th at 6 PM
Potluck hosted at Maurine’s.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted.
3. Discussion of donation to Carbondale Interfaith Council was
held. We last authorized donation of $40 as annual contribution in
August 2012. The Treasurer is authorized to annually disburse $40
to the Carbondale Interfaith Council.
4. Dawn previously reported that there were no tax consequences
to recipient for donations from the Suffering fund.
5. The meeting approved a donation to Justin of $50 for the month
of May, with the funds to come out of the Ministry fund.
6. Maurine reported on 3Rs (Reading Reduces Recidivism). There
are active volunteers and a space at First Christian Church. Some
from 3Rs will become prison visitors through the John Howard
Association. There is still a bottle neck at getting books out to
the prisons.
7. Life of the Meeting will be held on May 5 at the Gaia House as
part of an extended pot luck. We will discuss the state of the
meeting. Maurine will forward the queries to the listserv. We will
ask Kathy to draft the state of the meeting, with Ari, with the
understanding that the actual drafting will not be due until after
Ari's finals week.
8. The meeting closed with silent worship.
7. Proposed queries for Adult Ed (second hour) meeting:
How does one enter into worship?
Faith & Practice as a text with worship sharing
What does it mean to be civically engaged?
How do I become a member?
Next ARE meeting is October 21, 3rd Sunday.
8. Next Life of the Meeting is October 26.
Eight adults in attendance.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating
fund $1,347.22, Ministry fund $924.59.
3. Next Life of the Meeting will be dedicated to a discussion
about membership.
4. Discussion of guidelines for Ministry Fund is put off pending
a meeting of the Anchoring committee.
5. Kathy has agreed to consider for a month whether to fill the
Quaker representative position on the Gaia House board.
6. The meeting joyfully accepts Maurine's offer to lead 3rd week
discussion on Exploring Quakerism.
7. The meeting unites in its opposition to the death penalty, and
encourages Governor Quinn to sign the legislation which abolishes
the death penalty in Illinois.
8. The meeting would like to express its gratitude to Mallary for
her service as Recording Clerk and FUN Coordinator, which we
recognize as a service well done, especially for a mother of young
children.
9. The meeting accepts Dawn's willingness to take up the role of
FUN Coordinator.
10. The meeting gleefully accepts Doc's willingness to take up
the role of Recording Clerk for a year.
11. The meeting gratefully accepts Dawn's willingness to continue
in the role of Treasurer.
12. The meeting joyfully accepts Jill's willingness to continue
in the role of Clerk.
13. The meeting agrees to participate in the Good Sam Souper Bowl
Offering for the Good Samaritan Food Pantry. [special collection
on Feb 6]
14. The meeting has agreed to join the Interfaith Council and
directs the Treasurer to disburse the correct membership fee.
15. The meeting has scheduled the next Life of the Meeting for
6pm Jan 29 and the Amos house.
16. The meeting carries over Ministry Fund guidelines, a minute
about the wars, the Site Visioning committee questions, and Gaia
House Rep until next month.
Twelve adults in attendance.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating
balance $1,307.72. Ministry fund $953.87.
3. Tom H volunteered to compose a letter of thanks and
appreciation to Paul Buckley for his visit.
4. Discussion of Ministry Fund guidelines clerked by Dawn.
Friends asked Dawn to return next month with additional language.
5. Discussion about whether Jill and Dawn would be willing to
remain in their roles will be held over until next month. As will
discussion about who will be new recording clerk.
6. Friends agree to meet at another time for a called meeting for
business with attention to membership. Date will be determined
later.
7. Remaining items - Site Visioning request, Afghanistan war
minute, discussion about membership.
Eight adults in attendance.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating
balance is $1,128.60. Ministry fund is $1,045.
3. The meeting agrees to give $20 to the Gaia House for extra
building time used for Being Salt and Light last week.
4. The meeting agrees to give a contribution of $110 to FWCC for
Being Salt and Light last week.
5. Jill will send a letter to Felicity and Sheila to thank them
for their visit and presentation last week.
6. The Amoses offered to host the pot luck Dec. 4 for Paul
Buckley's Field Secretary visit. Tom H will look into hosting Paul
at his home.
Nine adults in attendance.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating
balance is $1,091.60. Ministry fund is $1,035.55.
3. Jill will invite ILYM Field Secretary Paul Buckley to visit
December 4-5.
4. Following the Being Salt and Light presentation on 10/17/10,
we will discuss what type of donation to give FWCC and Gaia House,
taking into account the amount of free will donations collected
from those attending. The meeting authorizes Dawn to buy a catered
lunch for the event.
5. Jill will draft a letter to go out, seeking contributions to
the Ministry fund.
Eleven adults in attendance.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. The balance
for the Ministry Fund is $975.00. The operating fund's balance is
$1,532.10.
3. We will establish a budget with a line item for Sufferings to
be kept at $0 until a need arises. We will establish a committee
of 4 people to whom individuals can appeal when funds are needed.
The committee shall consist of the Clerk, the Treasurer and 2
others to serve a 2 year term. The committee shall take into
account the meeting's other financial needs when deciding an
amount to give. Maurine and Ginny will serve as initial members of
the Sufferings committee along with current clerk Jill and
treasurer Dawn.
4. The meeting approves the contribution of $50 to Blue River
Quarterly Meeting.
5. The meeting approves increasing the annual contribution to
ILYM to a monthly amount of $120 to reflect 6 adult resident
members.
6. The meeting approves disbursement of $76 for the purchase of
newcomer pamphlets.
7. The meeting approves increasing wages for child care to
$8.25/hour.
8. The meeting agrees to contribute $60 quarterly to Good
Samaritan House.
9. The meeting agrees to contribute $10 monthly to the Ministry
Fund.
10. The meeting agrees to increase the weekly contribution to the
Gaia House Interfaith Center by $5/week to $40/week. This
comprises $15 for rent and $25 as contribution.
11. The meeting rescinds the minute of 1/26/09 concerning the
Ministry Fund. The Ministry Fund is for ministry needs as they
arise, and not for those of any one particular individual.
Expenditures will be approved by a subcommittee composed of the
Clerk, Treasurer and Recording Clerk.
12. The meeting closed with silent worship.
Six adults in attendance.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating
fund $1,302.98. Ministry fund $1,076.17.
3. Friends were in unity about forming a Care Committee of 2
people who will reach out to those Friends who are identified as
being absent or in need. The members of this committee may be
called upon for assistance. Kathy and Maurine have agreed to
serve.
4. Friends will discuss ongoing donations at the next business
meeting in June.
5. Friends accept the State of Society report, which will be
submitted by Dawn to ILYM. We appreciate the work Mallay did to
draft the report.
6. We read the Among Friends article, summer 2010 issue, with
thanks to Maurine for its composition.
7. The meeting welcomes Mica Jane A. The Amos girls are
especially eager to welcome another girl to the meeting.
8. The meeting will discuss membership guidelines at the July
Life of the Meeting potluck.
9. The meeting accepts Marlena's agreement to serve as second
hour child care provider.
10. The meeting closed with silent worship.
8 adults in attendance.
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating
balance is $1,027.48. Ministry balance is
$1,214.95.
3. Mallary will do a State of the Meeting report for ILYM and
Maurine will write about our meeting for submission to
Among Friends.
4. The next Life of the Meeting will be held May 1st at Tom H's
(tentatively).
5. The Meeting's camp-out will be Sept. 4-5 (Labor Day weekend).
6. The meeting closed with silent worship.
Attending: 9 Adults
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating balance is $1,094.48. Maurine's Travel Ministry Fund is $1,621.66.
3. Doc's clearness committee joyfully recommends Doc's membership in the Meeting. The Meeting joyfully approves Doc's membership.
4. The Meeting authorizes payment to Delia for second hour childcare as she is available and encourages Delia to participate in all aspects of the Meeting in which she feels drawn to participate.
5. Maurine's anchoring committee will meet on a quarterly basis. When the need arises, special meetings can be called with attendance as people are available. Those attending will report back to the larger anchoring committee via email. Current anchoring committee members are Dawn (convener), Mark, Doc, Tom H., Jill, and Ginny.
6. The meeting closed with silent worship.
Attending: 9 Adults
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. The Meeting's operating balance is $911, and the Ministry Fund is $1721.
3. The Meeting directs the Treasurer to roll over the CD for up to two years at the best rate available at the Bank of Carbondale.
4. We formally recognize that money to meet personal needs can be requested of the Meeting by individuals and that this money can be accessed from the Meeting's operating expenses, personal donations, and the CD. This will be in lieu of establishing a traditional Sufferings and Education Fund.
5. A clearness committee was established for Doc's membership. Maurine is the convener, and Tom H., Kathy, and Mark are members of the committee.
6. A clearness committee was established for Lawrence's consideration of "what's next."
7. The Meeting has authorized a donation of $25 to Quakers United in Publishing to help distribute the book Spirit Rising abroad. Mallary will email the electronic donation form to the Treasurer and will also send it to the list-serve for individual Friends to donate if desired.
8. The Meeting will file with the Secretary of State that our officers are now Jill A. (Clerk), Dawn A. (Treasurer), Mallary A. (Recording Clerk).
9. The Annual Meeting of the Southern Illinois Quaker Meeting was held Sunday, January 24, 2010 at 11 AM. At this meeting, the following officers were present: President (i.e. Clerk), Secretary (i.e. Recording Clerk), and Treasurer. Annual business was conducted. The meeting adjourned at 12:19PM.
10. The meeting closed with silent worship.
Attending: 11 Adults
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted.
3. The meeting approved donating $50 to the Martin Luther King celebration this Sunday 1/17/10, at the Civic Center. SIQM agreed to be a co-sponsor of the MLK event.
4. The approved reimbursing Dawn A. $33.46 for her purchase of a lock box for our building key.
5. The meeting approved the Minute of Release for Ministry and Travel for Maurine P., with amendments.
6. The meeting gleefully united to approve the nomination of Jill Adams as clerk* of the meeting, and we are grateful for her acceptance.
7. The meeting gratefully accepted Dawn A. to the role of treasurer.*
8. The meeting united to invite Tom L. to serve as representative to the Gaia House board. Tom H. and Doc S. are other suggestions.
9. The meeting accepted Doc S. and Mallary A. as co-coordinators of Friends Under Nineteen (FUN).
10. A discussion was held with regard to the position of Gaia House board representative. Michael B. is willing to resume his role of representative upon his return to Carbondale this summer. A replacement representative could serve as interim in Michael's absence or continue serving with Michael upon his return in the interest of continuity.
11. The meeting extends gratitude to Mark A. for his service as Clerk for the past two years and to Tom H. for his service as Treasurer.
12. Next Meeting for Business is 1/24/10.
*These are one year appointments with the expectation for up to two years.
Attending: 11 adults
1. The meeting opened with silent worship.
2. The treasurer's report was reviewed. As of 10/24/09, the operating balance is $925.24. Maurine's Traveling Ministry is an additional $1,812.98. The treasurer's report was accepted by the meeting.
3. The meeting approved giving $100 to Good Samaritan to be sent by the treasurer.
4. The meeting approved a donation of $60 from Maurine's Traveling Ministry Fund and $60 from the meeting's operating funds to Blue River Quarterly in support of SI Quakers attending regional gatherings.
5. Doc will write a letter to Hugh thanking the Interfaith Center for the new room. We found unity in naming the room "The Quaker Fox Den" with input from the children.
6. The meeting agreed to continue posting business minutes to a stand-alone web-page and not to link them to our homepage.
7. The meeting asked Gavin to further investigate the meeting becoming a member of the coalition Tamms Year Ten regarding conditions in Tamms prison. If it is simply a matter of lending our name to the cause, Gavin is released to do so.
8. The meeting closed with silent worship.
Nine adults in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed and accepted. The operating balance is $841.24, total (with Ministry fund) is $2,654.22.
3) Discussion of revisions in By-laws. We accepted the By-laws as amended in the attached document.
4) Discussion of IYM recommended contribution per adult resident member. IYM has requested an increase from $200 to $240. We have 5 adult resident members. We agreed to meet their request, and at current membership, pay $100 a month.
5) We discussed the state increase in minimum wage. We agreed to pay our child care worker at the state minimum wage rate. The current rate is $8.00 per hour. We agreed that the Meeting will pay for childcare during Meeting-sponsored events.
6) The reading group that meets on Thursday at noon will meet in the "Quaker Quarters." The group is reading Bonhoeffer's Cost of Discipleship. Gavin will notify Hugh so the notice can go out with the Gaia House newsletter.
7) Maurine offered to make a card to give to visitors explaining Quaker worship. We gratefully accepted her offer. We discussed other ways to make newcomers welcome.
8) We discussed Tamms Correctional Institution. Gavin indicated that a group he has organized will visit with Lois Hayward to discuss Tamms on Oct. 3. Those interested should contact Gavin. We agreed to endorse the minute adopted by IYM in opposition to the conditions at Tamms. The clerk will notify IYM.
The meeting closed with silent worship.
Attending: Mark A. (Clerk), Ginny H., Kathy C., Erica (unknown), Michael B., Mallary A. (recording), Jill A., Doc S., Maurine P., Gavin B.
1. The meeting opened with silent worship.
2. The meeting agreed to purchase a 3X3 ad in the Daily Egyptian "Welcome Back" edition for $117 and a 3X3 ad in the Daily Egyptian "Religious Guide" for $117. Dawn, Kathy, and Mallary will work on the text for the ad.
3. Families in the Meeting agreed to contribute items to the Kids' Room at the Interfaith Center. The Meeting agreed to purchase additional items needed up to $300. Gavin will inquire about getting shelves built by local carpenters.
4. We united to charge Dawn to draft the amendments to the by-laws of the corporation reflecting our name change and adopting Illinois Yearly Meeting Faith and Practice as our primary Business procedure with reliance upon the Philadelphia Yearly Meeting Faith and Practice where IYM Faith and Practice does not address the issue.
5. The Meeting closed with silent worship.
8 Friends in attendance
1. The treasurer's report was reviewed. Deposits are a little behind. There is an $11 discrepancy in the report, which Tom will identify & fix before posting an updated report to the list. Tom will let payees know about our forthcoming name change. The report was accepted subject to these changes. Operating balance net of ministry and outreach is $565.75.
2. We united to rename our meeting "Southern Illinois Quaker Meeting." Dawn will follow up on identifying the correct state filing form, which Tom can use to change the bank account and other names. Dawn will also follow up on our IRS number-name, and our listings with ILYM, FGC and FWCC.
3. We briefly discussed the new room/office at the Interfaith Center. Friends are asked to request of Hugh that we can change the locks. We can work around the built-in computer desk. Hugh has an air conditioning unit to offer for our use.
4. We discussed the issue of torture. We united with North Pacific Yearly Meeting's 5-paragraph minute on the abolition of torture. We further united with FCNL/Amnesty International's "12-Point Program for the Prevention of Torture by Agents of the State" (http://www.npym.org/docs/as/torture_draft.pdf) updated 10/15/2007, with one exception. We were divided on point 7, Prosecution. We believe that accountability on torture is required, but we are open to achieving accountability through additional mechanisms such as Truth & Reconciliation Commissions as alternatives to prosecution.
We asked the clerk to forward this minute and related materials to our state and federal representatives.
5. Mark will redistribute materials so we can discuss action on Tamms.
6. We had a meeting of our Corporation Board and authorize renewal of our state paperwork.
7. The meeting closed with silent worship.
Attending: Thirteen Adults in Attendance
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed. Operating balance $1,278.
3. The meeting is interested in the room offered by IFC for our use, if the room can be emptied. A subcommittee was created to explore possibilities of the room. The sub-committee is comprised of Gavin B., Ginny H., Maurine P., Mallary A., and William S.
4. Dawn A. will make name tags for the meeting and copies of the Directory for guests.
5. The meeting united around annual support for Blue River Quarterly in the amount of $5 per adult resident member. Tom H., Treasurer, is released to send $25 now.
6. Mallary A. will contact the Daily Egyptian and Southern Illinoisan newspapers to include our meeting in the listings of places of worship that are printed at the beginning of the fall semester. The meeting approves up to $150 total for our listings. Meeting name change to be discerned prior to the listings.
7. Ginny H. has offered to convene Gavin B.'s committee of care before he leaves for Colombia for service with Christian Peacemaker Teams. The committee is Ginny H., Kathy C., Maurine P., and William S.
8. With love and concern for Gavin B., we have agreed to support him both financially and spiritually in his CPT mission to Colombia. To this end, we will provide $500 from the meeting's general operating fund and ask any who feel moved to contribute to SISF specifically for support of Gavin by the end of June. We are moved by his commitment and leading.
9. The meeting closed with silent worship.
Nine Adults in Attendance
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating balance $1,225.
3. The meeting authorizes $200 as an honorarium to AGLI and reimbursement for advertising for Getry's talk to Dawn A. Both are to be paid from the Outreach Fund.
4. The meeting authorizes renewal of liability insurance, assuming the premium remains within $75 of last year's premium. If it is more than this amount, the meeting will reconsider renewal.
5. The meeting clarifies the minute of 1-25-09 by establishing a specific line in the Ministry Fund to be called "Maurine P.'s Traveling Ministry Fund" to be used only in support of Maurine P.'s traveling ministry. The meeting authorizes the Anchoring Committee to approve release of these funds, up to the amount specifically designated for her ministry.
6. The Anchoring Committee will revisit with Maurine P. the issue of discussing with her donor base how donations are to be designated.
7. The meeting agrees to donate a total of $20 a week to UCM, making our weekly payment (including rent) $35 a week. The memo of the check shall indicate $15 for rent, $20 as gift, effective in May.
8. The meeting authorizes $125 to be sent as a donation to Good Samaritan. The meeting will come back to discussion on continuing donation to Good Samaritan.
9. The meeting will discuss, in the future, our commitment to the Peace Coalition.
Attending: Eleven Adults in Attendance
1. The meeting opened with silent worship.
2. The Treasurer's report was reviewed and accepted. Operating balance is $1,566.75.
3. The meeting releases Lisa Z., a long-term, beloved member, to Santa Cruz Monthly Meeting. The meeting approved the clerk's letter or transfer.
4. The meeting ratified the renewal of the CD, which had been discussed earlier due to time constraints.
5. The meeting agrees to donate at least $200 to Getry A.'s cause but will get more information about how to apportion this money.
6. The meeting accepts the revisions to the handbook.
7. The meeting closed with silent worship.
The Meeting agrees to co-sponsor a presentation regarding the death penalty at SIU on March 24th. The Meeting authorizes the treasurer, Dawn, to contribute a $50 check to help with event expenses.
Attending: Ten Adults in Attendance
1. The meeting opened with silent worship.
2. The treasurer's report was reviewed. We have an operating balance of approximately $1,700. Our expenses are paid up.
3. The business meeting accepts the recommendations of Maurine's clearness committee and joyfully accepts her as a member of our religious community.
4. The meeting records Maurine as a traveling minister. We look forward to working with Maurine to provide her with elder oversight and a traveling letter and to further discern our role of supporting her ministry.
5. The meeting will accepts contributions in support of Maurine's ministry into our Ministry Fund. The process of oversight for these funds will be developed.
6. Michael Batinski volunteered to inquire of the Interfaith Center about the availability of designated office or storage space in the building. Michael volunteered to report back to the meeting.
Attending: Eleven Adults in Attendance
1. The meeting joyfully accepted Mallary's offer to serve as recording Clerk, effective immediately and under the terms described in our handbook. Dawn handed the minute book to Mallary.
2. Maurine Pyle joined our meeting to help us consider her request for membership in Southern Illinois Society of Friends meeting and our support and oversight of her traveling ministry. We met to discern Maurine's proposed responsibilities to us and our responsibilities to her.
3. The clearness committee joyfully recommends that the meeting accepts Maurine as a member of Southern Illinois Society of Friends.
4. We recommend that the meeting accept with humility, uncertainty, and joyful anticipation our role in Maurine's ministry. This role includes our provision of heart-felt, spirit-led elders, oversight, and engagement.
Nine adults in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed and accepted. The operating balance (excluding savings and outreach) is $1,322.22.
3) We discussed our support of Good Samaritan house. We still intend to commit to quarterly support in the near future. For now we united to contribute $125 plus any individual contributions received by December 21st for that purpose.
4) Clerk Mark A reported that Tom H's clearness committee for membership was very clear that Tom belongs in our community. We joyfully and warmly welcome Tom H as a member of the Religious Society of Friends and of our meeting.
5) Dawn's term as recording clerk is ending this month. Friends interested in serving in this role may contact the clerk.
6) We shared impressions of Maurine's visit with us at Life of the Meeting after Thanksgiving. We look forward to meeting with her again in January.
The meeting closed with silent worship.
13 Friends discussed winter scheduling.
Ten adults in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed and accepted.
3) We agreed to hire Delia for child care, with Noah as a backup.
4) F.U.N. in October will be under Tom L's guidance, producing a new Quaker play. We hope to present the play 1st Sunday of November after pot luck.
5) Mark will send out a meeting request for the next Life of the Meeting. We will meet at Michael Bu's.
6) Mark will speak with Tom H and Gavin about their respective clearness committee requests.
7) We united to organize a talk by Getry Agizah in mid-November. Mark will make phone calls about venues and co-sponsors. After additional discussion, we came to a common understanding that our own local community needs HROC - to address wounds around racism in the election, wounds around our local community members' parts in relation to the Iraq war.
8) We began discussing our recognition of Maurine Pyle's gift of ministry. We did not read her recent letter to the group - Dawn will forward it to the worshiping SISF group later today. However, we warmly united on certain principles. We feel love for Maurine and note that she is in deep relationship with our community. We appreciate her ministry and recognize it as a spiritual gift. We will take up this discussion further to be led to the concrete ways in which we can support her ministry, and we invite Maurine to enter into dialogue and discernment with us on the way forward.
9) We discussed outreach. Kathy will send a PDF of fliers to Mark & Dawn to print and post. Gavin will chalk the sidewalks, given slogan ideas from Friends. Dawn will investigate ad/announcement space in the PCSI newsletter.
10) The meeting closed with silent worship.
Nine adults in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed. The CD rolled over at $3,681.49. In checking, $1,482.26 with $499 of this set out for outreach.
3) We united to increase child care pay to the minimum wage of $7.75/hour.
4) We united to send $25 to the Peace Coalition in support of their ongoing activities.
5) We agreed to send $75 to the Good Samaritan House now, plus any contributions from individual Friends directed to that purpose by Sept. 1st. We agreed to bring to our agenda the question of ongoing support for PCSI, Good Sam and UCM on a quarterly basis.
6) We approved the minute of 7-11-08.
7) We accept Gavin B among our congregation and are happy to be noted as his primary congregation on his application with Christian Peacemaker Teams.
8) The meeting closed with silent worship.
Fourteen adults in attendance (Life of the Meeting gathering).
After discussing a) planning for fall Blue River Quarterly during a proposed visit by Columbia Friends July 26-27, b) starting a reading & discussion group, and c) questions about inviting the ILYM Peace Resources committee to facilitate a workshop on the Peace testimony, Friends labored over the question of taking out a liability insurance policy for the meeting. A wide array of messages was given, in a spirit of deep caring.
Friends came to unity that we would purchase the policy from Church Mutual for up to $430 for the first year. Next spring we will verify whether contributions have increased to continue this new financial obligation.
Friends gratefully accepted Jill's offer to speak with the agent about tailoring the policy to our specific needs.
Ten adults in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed. We authorize the Treasurer to roll over the current principal and interest of our CD (about $3,693) into a new term at a suitable interest rate and period.
We request that the Treasurer report back on the bank charges being incurred.
3) Friends discussed the weighty topics around meeting space. Much of this discussion will be carried over. We did unite on the following:
a) We would like Adam Alexander to serve for child care this summer.
b) Dawn will ask Hugh to make the downstairs office child ready.
c) We are committed to maintaining a relationship with the Interfaith Center governing organization(s). To this end, we begin by naming Michael Ba. as our liaison to the appropriate board(s).
d) Mark will set up another Life of the Meeting to season these issues.
Seven in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed. A bank fee was noted, Tom H will investigate. There is $887.76 in the checking account, of which $499.29 is reserved for outreach.
3) Announcements were made of local and other events.
4) We decided on dates for the following events:
5) The meeting ended in silent worship.
Ten in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed. There is $638.26 in checking to date ($138.97 General, balance Outreach) with expenses paid up-to-date. CD of $3,591.65 is renewed until 7/23/08 at 4.13%.
3) We discussed child care plans.
4) Officers: Mark has offered to take the clerk position, which the meeting has joyously accepted. The term is for one year with the option to renew for another year. Kathy C will look into filing the form to change our corporation officers.
5) Retiring clerk Tom H has graciously offered to step into the role of treasurer, which the meeting joyously accepts. Term is the same as the clerk. Kathy C will arrange with Tom the transfer of the financial records.
6) The meeting gratefully thanks Tom H and Kathy C for their years of service as clerk and treasurer.
7) We will gather at Michael and Ginny's on Saturday evening Jan 26 at 6pm for our next Life of the Meeting session, with IYM Field Secretary Maurine Pyle, continuing Sunday with perhaps more of a fellowship theme.
8) The meeting closed with silent gratitude.
Seven in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed. There is $754.26 in checking to date ($254.97 General, balance Outreach). We have enough to pay our bills through the end of the year. We need to decide on the CD renewal.
3) We authorize Kathy to renew the CD for 6 to 12 months at the best rate, including rolling over the current interest into the new CD.
4) We united on paying the IYM contribution monthly -- currently $83/month.
5) We are ready to hire a babysitter for approximately $12-15 each week. We acknowledge the need to set mutual expectations about when the sitter will and won't be needed, with sufficient lead time notification.
6) In response to Hugh's plan for a new sign, we authorize the treasurer to pay up to $100 towards our portion, if asked.
7) Wording on the sign: "Friends Quaker Meeting / Worship Sundays 10am".
8) We will invite Maurine Pyle, IYM Field Secretary, to visit us Jan 26-27 for our January "Life of the Meeting" session.
9) There is a UCM open house tomorrow 12/10 at 5pm and our next "Life of the Meeting" session is Weds 12/12 at the Leveretts at 7pm for dessert.
10) We discussed rotating roles in the meeting. For clerk, Mark A's name came forward, and for treasurer, Tom H. We ask the meeting to take these names in discernment and prayer, and join us in Meeting for Worship with Attention to Business on Jan. 20 to discuss further.
11) The meeting ended in silent worship.
Ten adults in attendance.
1) The meeting opened with silent worship.
2) The Treasurer's report was reviewed. As of today there is $499.29 left of the outreach fund after the purchase of two signs, and the general account is ($35.03) in the red. There are some UCM rent checks that have not been cashed, and Online Banking is being set up for our accounts.
3) We planned for the visit next weekend of the Unitarian junior high class. We agreed to hold worship to 20 minutes followed by round table discussion on topics suggested by their youth leaders. After that we'll put on a classic Quaker pot luck.
4) On Nov. 12 at 6:00pm at Ginny & Michael's we will hold a pot luck and discussion around being a thriving meeting, with further meetings planned.
5) We made and approved minor revisions to the Handbook.
6) We will hold our last business meeting of the year on Dec. 9 to discuss officers. [Post meeting: it was noted that our CD matures on 12/23 so we should also decide at this meeting whether and how much to renew.]
The meeting closed with a moment of silent worship.
Eleven adults in attendance.
1) The meeting opened with silent worship.
2) The Southern Illinois Society of Friends continues to support the Amos family as they wrap up their service project with African Great Lakes Initiative. We unite with their plan to publicize their reports and findings, and to solicit additional funding for the Friends Peace Center in Lubao through a matching challenge on the IYM-L mailing list. The meeting continues to hold the Amos family in the Light during this transition.
3) We reviewed the Treasurer's report.
a) We united on setting up monthly automatic transfers for the
contribution to IYM, which this year is $1,000 or $83/month.
b) We united to reimburse Dawn and Mark $35.00 for a meeting sign
from QuakerBooks.
c) We united to purchase Welcome postcards from
QuakerBooks for approximately $8.00, which includes using the
meeting's credit balance at QuakerBooks.
d) We appreciate the Amos family's donation of Quaker pamphlets
for our meeting and for newcomers.
4) We discussed a new meeting sign. We asked Tom H, Kathy, Dawn & Mark to design and make or order the sign, with a maximum expenditure of $200.
5) We agreed to help plan fall 2008 Blue River Quarterly, and ask Lisa, Kathy and Dawn to serve on the planning committee.
6) There have been two requests for clearness committees, and the meeting is in the process of forming those committees.
7) The meeting discussed the roles of clerk, treasurer and recording clerk by reading our handbook (which needs updating). We ask Jill to speak with Kevin about his relationship with the meeting and the possibility of serving as recording clerk. We ask each other to be open to leadings to serve in these roles.
The meeting closed with a moment of silent worship.
Ten adults in attendance.
1) The meeting opened with silent worship.
2) The treasurer's report was reviewed. We have sufficient funds to pay current rent, but have not yet collected toward our IYM donation. We briefly discussed our financial history and current status.
3) We discussed having a sign for the meetinghouse. We agreed that it needs four basic elements: the word "Quaker," the word "Friends," the web site address, and the worship day and time. Kathy, Mark and Dawn will take measurements and come up with some proposals to share with the group this week over email and at the forthcoming pot luck.
4) While we are united on the need for a flier, we need more information about ads and print media. Jill will get more information from the Daily Egyptian and Tom H will get more information from the Southern Illinoisan. We felt that the weekly ads are expensive and that we need to take advantage of free mechanisms like announcements and public interest articles. Mark will contact the Carbondale Times and Nightlife as well.
5) We approved a flier design that Kathy brought us, a series of simple "moment" flyers. Next week Kathy will bring copies of the amended ones and this week we all will help provide ideas for more in the series.
6) The meeting closed with silent worship.
Six in attendance.
We agree to authorize [treasurer] Kathy C to donate $40 of meeting funds to Blue River Quarterly.
Seven in attendance.
Our corporation officers (Tom H as clerk and Dawn A as recording clerk) met along with the corporation members. We agreed to approve and sign the Illinois state annual report and corporation renewal, supplying Dawn's name as an officer after Adam moved along to college. We authorize treasurer Kathy C to file the report with the state.
Seven in attendance.
The meeting opened after silent worship.
1) The treasurer reported that there is currently $1,308 in our Ministry fund. Contributions to this fund received by June 15 will be donated to African Great Lakes Initiative to support the Amos work camp in Kenya. She also reported that the certificate of deposit is about to roll over for renewal.
2) We united on rolling the $4,000 CD and interest over for three more months. In that time, we will find out about outreach costs -- Ginny will call The Southern about ads, Mark will contact the Daily Egyptian for options, and in August, Dawn and Kathy will collaborate on layout and design for ads and a meetinghouse sign. Our hope is that all of these will come together for an outreach program in early September.
3) The meeting closed with silent worship.
Eight in attendance.
The meeting opened with silent worship.
1) Treasurer Kathy C reported that we have $647.47 in the general fund as of 4/21/07. (This is in addition to the CD savings.)
2) The meeting will establish a Ministry fund. Contributions made to this fund by June 15 will be used to support the Amos family participation in the African Great Lakes Initiative work camp in Kenya. Additionally, the meeting will immediately transfer $200 from general operating funds to the Ministry fund.
3) Southern Illinois Society of Friends gives its love and support to Dawn, Mark, Miranda, Delia and Marlena Amos as they participate in the African Great Lakes Initiative to build peace camps in Africa. The Amoses, having been through clearness with the meeting, are led to donate their time, money and effort to the African Great Lakes Initiative in Lubao, Kenya. Our meeting is moved by their dedication and commitment and offers them financial and spiritual support as we are able as they undertake this work. We ask that other meetings and organizations join with us in supporting the Amos family spiritually and financially as they follow this leading, and that we all hold them in the Light as they undertake this endeavor.
Nine in attendance.
The meeting opened with silent worship.
1) The meeting welcomed a visit by IYM Friends Maurine P and Margaret K this past week. We enjoyed their friendship and building community together as we shared pot luck and played games. The meeting also thanks Dawn amd Mark for hosting the event.
2) The meeting released inactive Friend Karla from membership. We would always welcome her back into our community.
3) We briefly discussed the question of moving the dates of the annual sessions of Illinois Yearly Meeting.
4) Kathy presented the treasurer's report, which was accepted.
5) We agreed to contribute $150 to the Peace Coalition to support and sponsor a talk on torture by Alfred McCoy on April 3.
6) We agreed to keep our listserv as "open subscription" (anyone can join) and to leave all subscribers intact. We will share with each other the current subscription list for informational purposes. We recognize the need to be aware that postings are available to all subscribers, and to exercise discretion when posting.
After discussing future agenda items, the meeting closed with silent worship.
Six in attendance.
The meeting opened with silent worship.
1) Recording clerk: Friends agreed to ask Dawn to serve as recording clerk for one year, with a review in January 2008 to evaluate additional service or an alternate candidate. The Meeting noted that Dawn has graciously agreed to serve.
2) Procedure of meeting for business:
a. We united on having business meeting after weekly worship instead of during worship.
b. We ask Friends to send agenda items to the clerk, who will collect them. As the agenda becomes pressing, the clerk will schedule business meeting. The frequency is likely to be more than quarterly but less than monthly.
c. We recognize the need to cyclically educate Friends about the value of participating in Quaker business process.
3) We received, reviewed and approved the treasurer's report.
4) Friends agreed to ask our treasurer to write a letter to Will Major, carbon copying the UCM board, asking that our rent/contribution checks be deposited in a timely fashion.
5) We reviewed the status of UCM and the Interfaith Center. We probably have more time in this building than we have feared, but we are concerned about environmental comfort.
6) Friends united on an intention to contribute to Illinois Yearly Meeting the suggested donation of $1,000 for this fiscal year, in three installments on or about December 2006, March 2007 and June 2007. Thereafter, Friends intend to send these contributions quarterly.
7) We agreed not to join the Illinois Coalition for Peace and Justice due to their expectations about updating our "votes" on their web site.
8) We express our appreciation to Maurine for facilitating our recent retreats, and to Tom and Diane for hosting.
The meeting closed with silent worship.
Six in attendance.
The meeting opened with silent worship.
1) The Meeting wishes to acknowledge Adam A's faithful service as recording clerk, and we wish him well in his university studies.
2) The Meeting needs a new recording clerk. Friends interested in serving should contact clerk Tom H.
3) On 8-6-2006, our corporation officers met and approved and signed the Illinois state annual report, which was then submitted to the state with the annual corporation payment.
4) Friends united over the decision to move $4,000.00 to a 6-month single signature certificate of deposit. Friends intend to consider prayerfully how this gift from Tim Rodgers ought best be used, with hope that by the first 6-month maturity we will have more clarity.
5) Friends agreed to invite IYM Field Secretary Maurine Pyle for 12-3-2006 (and 12-2-2006 evening if she is able) to help us define and deepen our meeting community.
6) Friends agreed to send $25 to the Peace Coalition of S.I. in support of the Peace Pole Project, for installing at Town Square a wooden pole inscribed with the word "peace" in several languages.
7) Friends were primary, along with instrumental help and support from other community groups, in hosting AFSC's Eyes Wide Open Illinois, an exhibit of the Iraq war. We felt that it served as a form of outreach to our community, witnessing our peace testimony to the wider community. It pulled us together with a sense of action and purpose, and strengthened our ties with like minded groups. Many were genuinely moved by the experience.
8) Friends have concerns about the mechanics of holding business meetings. We agreed to hold our next business meeting on 12-10-2006 with attention to this topic. (The 11/26 date conflicts with Thanksgiving.)
9) We discussed a proposed letter to a long absent member, Karla K, and agreed to send her the revised version. Dawn will send the soft copy to Tom H to sign and mail.
10) In terms of the Listening Committee for Tom A, Friends reiterated their welcome to Tom to return to meeting, and that the Listening Committee is still available should he choose to utilize it. It is our sense that at this point in time Tom is not seeking a clearness committee for leaving the meeting.
The meeting closed with silent worship.
Seven in attendance.
The meeting opened with silent worship.
1) Dawn will send Tom H a copy of a traveling minute template which he will use to write letters of introduction for Adam and Justin prior to their departure for college.
2) Agreement to purchase Rise Up Singing for the meeting, using our $18 credit at Quakerbooks. We can allow $300 toward the purchase of ten large-print copies, either via Quakerbooks (preferred) or Amazon. Lisa will do final research on this and will post details on the list, and we empower Kathy Cotton to make the purchase.
3) Lisa, Dawn, Jill and Tom H will serve together in helping plan for Illinois Eyes Wide Open, an AFSC exhibit about the costs of war. Planning should begin in the next 2-3 weeks. Proposed dates are Aug 28 - Sep 3 time frame.
4) We agreed we do not have the resources to co-sponsor the Hiroshima Day observance with the Peace Coalition. Individual Friends may choose to participate.
5) Maurine requests a meeting directory. Dawn will send it. We agreed to ask Maurine to facilitate a visioning for our next meeting space. Tom H will invite her for sessions beginning in September. [dma: avoiding conflict with Calvi, Oct. 14 and other events]
The meeting closed with silent worship.
Nine in attendance.
The meeting opened with silent worship.
1) The meeting agreed to donate $825 to IYM to be spent according to the recommended allocations from IYM.
2) The meeting agreed to donate $40 to Blue River Quarterly.
3) Lisa has offered to become a board member for UCM to represent the Quakers. The meeting thanks Lisa for taking on this task. The meeting is unclear at this point whether to become a constituent member of UCM.
4) Vince, as a board member at large of UCM, gave details regarding the feasibility study under consideration of the board to finance UCM/IFC.
5) Lisa volunteers to investigate the prices of purchasing several Rise Up Singing books.
6) The Listening Committee for Tom A's request for a clearness committee regarding whether he should leave the meeting or not has listened to several Friends, and plans on listening to Tom again. The meeting wishes to express that it continues to welcome Tom back and that we feel his absence here.
The meeting closed with silent worship.
Nine in attendance.
The meeting opened with silent worship.
1) The meeting decided to ask Maurine [IYM Field Secretary] if she is available to come on May 21. Tom H will follow up.
2) Listening Committee met with Tom A in February. The committee plans to proceed. The meeting feels that Tom A is welcome in the meeting. The meeting misses his presence.
3) "The meeting is moved by the life of Tom Fox of Langley Meeting in Virginia. We hold him, his family, and friends in the Light. We join his call that any response be in the spirit of restorative justice rather than retribution. We join in the call for the release of Harmeet Sooden, Jim Loney, and Norman Kember. We answer Tom Fox's call to see the Light in everyone." Tom H will send this minute in letter form to the Southern Illinoisan and the Daily Egyptian, in addition to sending it to the Langley meeting and to Christian Peacemaker Teams.
4) The meeting approves increasing our weekly rent to $25. It also agrees to give a $100 donation to UCM as a sign of good faith. Further discussion of a larger donation is needed. The members of the meeting agree to meet the increased rent through donations to the meeting.
5) Lisa will explore representing the meeting on the UCM board.
6) Tom H volunteers to lead the peace march on the 18th [of March], being here at 11:15 a.m. The march commemorates the third anniversary of the Iraq war.
Nine in attendance.
The meeting opened with silent worship.
1) Adoption of the By-Laws has been discussed and approved by the meeting (draft by-laws dated 10/23/05).
2) The meeting appreciates the work and patience that Dawn and Kathy C. contributed for organizing the draft By-laws.
3) Dawn agrees to volunteer for FUN (Friends Under Nineteen) coordinator with consensus of the meeting, in addition to her roles as Yearly and Quarterly liaison. Meeting approves.
4) Handbook discussion was held. The meeting approves the description of roles provided in the meeting Handbook dated 10/23/05 with recognition that it is a living document.
5) Meeting agrees to pay the 2005 rent of $520. Jill will write the check.
6) Ruth read an email from a member of World Gathering of Young Friends in Kenya.
The meeting closed with silent worship.
Eleven in attendance plus three children.
The meeting opened with silent worship.
1) The meeting joyfully united in naming and making Tom H. our new Clerk. The term of service will usually run for a calendar year, when we will review it for renewal. In this case we ask Tom to serve for an additional three months at the beginning of his term. The date of the next review will be 12/31/2006.
2) The meeting joyfully united in naming and making Adam our new Recording Clerk, for a term to run until a review on 12/31/2006. The term may be shortened by his going away to college.
The meeting returned to silent worship.
Twelve in attendance.
The meeting opened with silent worship.
Consideration of By-Laws.
Eight in attendance.
The meeting opened with silent worship.
Consideration of By-Laws.
Six in attendance.
1) Discussion: adding corporate officers to list of positions in the meeting for the application of Illinois Not for Profit Corporate status, which requires three signatures. It was agreed that the Clerk, Recording Clerk, and Treasurer will serve as the three required officers, and that the Treasurer will be responsible for keeping our information current with the state of Illinois. The meeting handbook was amended to reflect these changes.
1) We agreed that Tom L., Dawn and Kathy C. would serve as the Officers of our Illinois Corporation. Application will be mailed this week and bylaws will be written ASAP.
Seven in attendance.
1) We agreed that Kathy C., Jill and Dawn's names would be on the new checking account.
2) Amount in account is approximately $5,200. There are five adult members currently. IYM suggests $165 per adult resident member, totalling $825. Friends agreed to pay this amount by June 30 if possible. Kathy C. will call Jill to request a check be sent.
3) Friends agreed to pay $90 to the Friends Journal for a Southern Illinois Friends announcement. We will cancel this announcement as of October 2005.
4) Silent worship with attention to naming for clerk and recording clerk. Names raised were Dawn, Jill, Tom H., Adam, Tom L., Lisa. It was also mentioned that a Friends Under Nineteen (FUN) coordinator could be considered. Reference to the British Friends handbook was made, which includes suggestions for two teachers working together and for a background check for all First Day School workers. Membership for this coordinator is encouraged but not required. Term would be for one year with the option to renew.
Seven in attendance.
1) Jill reports that there is $4,000+ in account. Dawn raises issue of contribution to Young Friends meeting in England. IYM is sponsoring 2 people, including Ruth who is living in Carbondale. IYM is also sponsoring 2 African Friends if they can get visas. Dawn proposes we send $200. One reason for supporting this is that it is rare to find Friends in the U.S. between 18-35. The meeting agrees to send $200 to support World Gathering of Young Friends attendees.
2) Kathy C. will become treasurer and agrees to serve through January 2007.
The meeting returned to silent worship.
Ten in attendance.
The meeting opened with worshipful silence.
1) Dawn raised the possibility of seeking a new clerk and treasurer. She suggested outlining the requirements of each role. Dawn says minimum requirement for clerk is to exercise discernment at business meeting and being signatory to communications from the meeting -- with the possibility of separating out role of communicating with larger Quaker community, setting up chairs, opening meeting house, etc., keeping up with mail.
Jill pointed out the role of clerk in signing marriage licenses for marriages undertaken in the care of the meeting.
Bob says the clerk has only been the one to open and close silence. The face of the meeting to the meeting. To convene and facilitate rise of meeting.
Dawn raised the issue of whether the clerk also plays the role of greeting newcomers. Clerk is the person who signs travelling minutes.
Kathy N. asks whether it would also be meaningful to compile a list of what gifts each of us can bring to the meeting.
Dawn raises possibility of using Roxy Jacobs' materials to help us discern the gifts we can bring on our own.
Treasurer's role: Jill handles deposits and check writing, balances check book. Treasurer also reports current state of finances. One issue that has raised is whether to provide year end statements to donors for tax purposes. Dawn would like to see tracking of donations and thanks for [them].
Is membership a qualification [for treasurer or clerk]? Historically it has not been. Term should also be discussed. Dawn suggests a term of one or two years. Kathy N. says term should be one year to encourage participation.
There is a sense of the meeting that membership is not required but is encouraged.
Jill says she is more comfortable with two year term -- so there could be more continuity. Dawn remarks that for her it was helpful to be one year with option to renew.
Dawn raises possibility of there being an assistant to learn role.
There is the sense of the meeting that the term of clerk should be for one year with a goal of two.
There is a sense of the meeting that the role of treasurer should include the list of duties above.
The additional role is that of recording clerk. The minimum requirement would be to be at business meeting.
An additional responsibility of the clerk is to post an agenda before meeting for business.
It is the sense of the meeting that we should have a designated recording clerk.
2) The meeting closed with silent worship.
Six in attendance.
1) IYM Listening Project [later called the Dream Gathering Project] is asking to be invited to all monthly meetings in the second quarter of the year to hear about the relationship between IYM and all MM's. SI Meeting agreed to invite them.
2) Lisa may be buying a house in Carbondale that could be offered for usable space for the monthly meeting.
3) Tax ID number and 501(c)(3) incorporation. There is a form for becoming a religious tax free organization. Roger Laughlin is IYM Treasurer and Dawn agreed to contact him.
4) The Interfaith Center is holding a meeting this afternoon to discuss financing the mission of the Interfaith Center and the proposed constitution. Dawn and Kathy C. will attend.
The meeting closed with silent worship.
Five in attendance.
1) Finances. Discussion of t-shirts as a possible source [of funds]. Tom L. suggests meeting could do that, or an individual could do it. Discussion of whether we need a tax ID number. Kathy C. expressed concern about funds being used as Tim Rodgers would have wished. Concern with sense of Quakers as needing sense of financial commitment to Meeting and for donation to worthy groups expressed by Kathy C.
Dawn will look into obtaining tax ID number and consider incorporation. After that, we will move $4,000 to savings. By the end of the year, we will have little in checking, but could inspire more donations.
2) Outreach. Tom L. mentions we ought to put our name into the free listings of churches. Each of us will keep an eye out for local lists of churches and bring them to the attention of the Meeting with an eye to getting included in them.
Eight in attendance.
1) The meeting wants to express its heartfelt gratitude to Dawn for her year of service as clerk, and for agreeing to continue in that service for another year.
2) We discussed the one/two year term of service and Friends were in agreement as to the benefits of rotating the position of clerk among Friends. Friends are in agreement to seek and search within themselves to discover when and how they might offer that service to the Meeting.
3) Friends have agreed to have business within regular meeting for worship, quarterly, during the next year. Pressing items may be raised and treated during the fourth Sunday of the month. Agenda items will ideally be brought forward 7-10 days before the scheduled meeting. Agenda items will be read out at the start of the meeting so that Friends can use them as a guide for worship; we envision 20-30 minutes of silence before attending to business. Dawn and Mark will look into arranging child care for the quarterly meetings. [Also, Jessica has volunteered for this service.]
4) The proposal to have the children join us in silence for the first fifteen minutes of Meeting rather than the last was discussed. Benefits were seen as including coordinating the natural restlessness of children with the settling-in period, allowing for the possibility of latecomers to join the silence without being overly interruptive, and marking the rise of meeting with the joyous return of the children.
A related issue, moving the body of the meeting into the library, was also discussed. Benefits were seen as more clearly defining the sacred space, insulating the meeting somewhat from noise, and providing the children with more space [downstairs] for their activities during meeting.
Both proposals were enthusiastically approved.
The meeting closed with a moment of silence.
Eight in attendance.
Friends discussed the finances of the meeting and their relationship to the meeting's vision of itself and its place in the local community and the larger community of Friends. We agreed upon a number of elements of a long-term vision, including the following commitments: to grow the endowment for a long term project such as a meeting house, a program for youth in the meeting, support for separate donation offerings, and a more visible collection of donations, fund raising projects, and outreach and publicity once the vision is clearer. For this year we agreed to send 25% of our net income to IYM, in this case $200.
Six in attendance.
At our October monthly meeting, we received and approved the report of the clearness committee enthusiastically recommending that we accept Dawn's application for membership in the SI monthly meeting. We welcome Dawn into the meeting.
We considered Lisa's request for support for Brianna's exchange program with the Monteverde Friends School in Costa Rica. The meeting agreed to provide $150 at this time, with the hope of increasing our support at a later date.
A letter of feedback to IYM concerning Roxy's November visit was read and considered and approved (with pending amendments). We are pleased to voice our heartfelt appreciation.
Seven in attendance.
In discussing inviting Roxy for a visit in November, the following observations were made or issues raised: a question how we can bring the experiences and values of Meeting and Quakerism from meeting out with us into the world; the bringing together of the meeting through shared prayer, sharing the thoughts we have during silence, perhaps through a shared query for consideration during silence; addressing how to encourage us to bring our individual concerns to the meeting, either in silence or in discussion after meeting; addressing how what we do differs from individual meditation; how through prayer we might learn more about each other and better know each other to build and form community.
Dawn will invite Roxy for a workshop on 15-16 November and will discuss with her the many concerns and themes raised in our spirited discussion.
Dawn's clearness committee: Dawn would like to invite Tom, Jill, Tom, Jen, Tom and Mark to be on [the committee to consider her request for membership]. Tentative date to meet at Dawn's house 24 September at 6:00pm.
Quaker mail includes religious junk mail, periodic newsletters; the mail will be circulated, gleaned and recycled.
Eight in attendance.
The meeting agreed to continue the listing in Friends Journal. The entry should include the website address. There was concern about cost and a thought that the issue should be revisited next year.
We discussed funding for Project Lakota. It was noted that this group receives some funds from IYM, and that our donation to IYM partly funds this group. It was the sense of the meeting that, given our limited resources, we would not contribute this year, but members are encouraged to support the project individually.
After discussion, the meeting decided not to contribute to FCNL, again noting IYM's contribution. Again members are encouraged to donate individually.
A discussion was held regarding the process for membership and the role of clearness committees. There was discussion of whether the business meeting as a whole should serve as the clearness committee. After discussion, Dawn stated that she would like a separate clearness meeting and that it should be held before school starts or shortly thereafter. Throughout the discussion the meeting expressed its sense that there was no doubt about Dawn's ultimate membership. The issue was one of the richness of process.
Seven in attendance.
1) Friends will donate $250 at this time toward the Interfaith Center air handler upgrades. Jill will post an appeal to the list requesting individual contributions, with our wish to increase the group donation to a total of $500. Jill will accept checks and send a single contribution to UCM. This contribution will include group funds and individual ones earmarked for UCM.
2) Dawn will serve as clerk of the meeting for a term of one year. The meeting expressed a concern that the position not be viewed as overwhelming and that the primary role of the clerk is to bring discernment to the business meeting. The clerk will also assume responsibility for assuring that someone will open and close meeting. It is the hope of the meeting that the year will be a fruitful one and that at the end of the year Dawn will feel willing to serve an additional year if she and the meeting both desire. The meeting expresses gratitude to Dawn for being willing to fill this position.
3) Business meeting will be held quarterly in September, January, April and July. In intervening months short meetings will be held to develop agenda items for the business meeting and to tend to pressing concerns. These are contemplated to last only about 15 minutes.
Five in attendance.
1) Lisa and Friends discussed the current responsibilities of SI Friends clerking.
2) Our one committee currently is the Correspondence Committee consisting of Tom L, Jim S and Lisa Z.
3) We discussed the opportunity of the meeting to form a clerking or co-clerking committee.
4) Lisa would like to host a meeting for worship sharing on the topic of clerking. Nancy J. and Margaret K. [of St. Louis] will be invited to attend. Friends are encouraged to bring thoughts about their unique gifts and the needs and concerns of the Meeting with respect to clerking.
Seven in attendance.
1) We discussed war tax resistance. Jim volunteered to talk to Dave Z [St. Louis] and Hugh to propose a session on this topic open to the Southern Illinois community.
2) Friends discussed the impact of the strike situation at
Southern Illinois University upon the area community and on the
community of our meeting. We noted that affiliation with the
university, or lack of affiliation, can serve to divide the
community. We also noted that political and economic issues of the
university can divide the community.
We feel called to be more aware of these potential divisions. As
Quakers we reach again to connect with our tradition of accepting
and respecting each other as we seek our own conscience in coping
with these divisive issues.
Dawn agreed to post these minutes to the listserv today.
3) Friends are encouraged to participate in local peace vigils as announced on our listserv.
4) Friends discussed a flier for outreach composed by Lisa. Jim, Mark, Tom, and Lisa volunteered to post some on campus.
5) Mark will consult the Daily Egyptian, Nightlife and the Carbondale Times about paid ad space for Quaker worship time and place.
Five in attendance.
1) Ministry and Advancement committee ideas:
2) Finances. A) Friends agreed to set aside the donation to IYM for 2001-2002, but to send the entire suggested amount for 2002-2003 which is $840 ($140 times six Adult Resident Members) to be distributed as recommended by IYM. B) Friends agreed to send $100 to Central Committee for Conscientious Objectors.
3) Lisa will connect Hugh Muldoon with Dave Zarembka about a Jan-Feb war tax resistance talk that Friends will sponsor.
4) Lisa will send Roxy Jacobs an email of thanks for her visit last month.
Eight in attendance.
Discussion of expenditures and donations. Friends agreed to donate $100 to UCM via Hugh Muldoon for a pro-peace ad in the Daily Egyptian. Friends decided to defer the payment for 2001-2002 IYM to another meeting for worship and business.
Six in attendance plus two youth.
1) We agreed to revise our IYM 2001-2002 contribution based on forthcoming treasurer's report. Jill will post the information and next month we will settle on the contribution and send it in.
2) Mark will look at QuakerBooks of FGC for ordering newcomer pamphlets. Tom A. will look for his catalog.
Three in attendance.
1) Dawn will contact Hugh Muldoon to suggest that SISF lead an hour of observance on the anniversary of the September 11 terrorist attacks. We prefer 4:30-5:30 (or lunch time) with 1/2 hour discussion and flier, including explaining Quaker meeting for worship, followed by 1/2 hour of silent worship/meditation or possibly worship sharing format.
2) Dawn volunteered to join Tom L. and Jim on correspondence committee. Division of labor to be set out.
3) We discussed annual contribution to IYM and did not reach clearness. More information is needed regarding minute of December 23, 2001 approving $840 contribution; and regarding list of adult resident members.
4) Brief discussion of First Day School. Dawn will again ask about location of box of RE materials. Dawn will work on inter-generational activities and work with the younger children regularly. Tom A. (per Jill) is happy to continue working with the teens.
5) Discussion of outreach. Packets of newcomer materials, meetinghouse signs, and a designated greeter are needed. Then WDBX announcements and campus outreach should proceed.
6) Jill announced a day of action on immigrant issues Oct. 15 and requested Friends participate. Dawn will ask Jill to post the details to the listserv.
Three in attendance plus two guests.
1) Jayme reported that a letter confirming her Sept. 8, 2002 visit was sent to Roxy Jacobs.
2) Also a letter of transfer of membership was sent to Burlington, VT meeting for Erik Andrus.
3) Jayme Long is moving to Canton, MO and this is her last meeting as co-clerk. She will be missed.
Three in attendance plus three guests.
Jayme will post queries from IYM due by July.
Three in attendance.
Could IYM McNabb committee wait until fall? Jayme will contact Site committee.
Re-introduce the Site Envisioning and Building Committee online survey to Listserv. May 1st deadline.
The older First Day group is studying Rumi, a Sufi poet, under Tom A.'s leading. Very well attended.
Jayme will contact Roxy to set up something for September.
Jill will copy and send to city officials and possibly President Wendler a piece from the Peace Team on how one college handled Strip/Halloween type rioting in peaceful manner.
Gillian and her partner will be attending FGC and would like to meet up with SI Friends also going to FGC.
Jill took info from different social consciousness/peace organizations that would be of interest to Young Friends to pass on to Tom A.
Jill mentioned learning of the role of Quakers in the distribution of food during the Great Hunger in Ireland. Part of an exhibit in Faner that she saw.
Lisa will post on listserv the queries from IYM who is requesting info about each Monthly Meeting's concerns. We will address the concerns as a meeting during May meeting for worship for the purpose of business.
Three in attendance.
1) We agreed to form a correspondence committee. Jayme will be clerk and Jim and Tom L. will work on the committee. Jayme will write for spring Among Friends and will regularly look through the mail. The committee will prepare the annual state of the meeting report for IYM, make submissions to Among Friends, and monitor the mail for other needed correspondence.
2) We will conclude meeting weekly with a period for announcements.
3) Discussion of Lakota project sponsored by the Columbia monthly meeting. Donations made prior to the 15th of April will be matched. As a meeting we will donate $150. Anyone wishing to make individual contributions should get the funds to Jill by 4/7. Lisa will post information about the project and the call for donations on the listserv.
4) We have received a letter from the field secretary of IYM. She would like to visit. We would like to pursue this and have her come either in May or in the fall.
5) IYM has asked us to invite a member of the Site Envisioning & Building Committee which is working to determine the future of the McNabb meetinghouse. We will invite a person from this committee to meeting. We will ask the correspondence committee to be in touch with the committee.
6) We continue to be concerned about First Day education for the children. We are aware of the need for at least two age groups. We will continue discussions.
The meeting closed with silent worship.
Six in attendance.
Several announcements of upcoming events were made.
[Friends agreed to do] worship sharing as discussion second Sundays for three months.
The issue of prayer at SIU graduation came up. It was agreed that we could work on a letter opposing the prayer (pointing out the history of separation of church and state in light of 9/11 and other events) over the listserv. Jill and Tom A. would work on it and get back to us.
Eight in attendance.
The Meeting agreed to contribute $140 per six adult members to IYM. Lisa will contact Jill with further financial information before the check can be written. The total will be $840 for the fiscal year.